Alaska partners with Microsoft and NTT DATA Philippines in implementing a SharePoint-based Document Management System to achieve a paperless working environment.
MANILA, Philippines, March, 2014
Alaska Milk Corporation (AMC), the country’s leading manufacturer of milk products, has partnered with Microsoft Philippines and NTT DATA Philippines in deploying SharePoint 2013 and implementing its very own Document Management System (DMS). This strategic direction is line with the company’s long-term goal to eliminate the use of paper in the workplace to achieve cost-efficiency and to further strengthen process effectiveness.
AMC is implementing SharePoint 2013, a cloud-powered platform that enables document and content management through portals, libraries and team sites on the Web. Through SharePoint, AMC will benefit from simplified sharing and effective management of information across different departments and working teams in the organization. SharePoint will serve as AMC’s collaborative platform that will enable employees to efficiently work among their departments through features such as newsfeeds, announcements, calendars, task lists and document libraries.
On top of SharePoint, AMC will also be rolling-out a document management system that will streamline and standardize processes across all departments in the company. The DMS will bring to AMC automation of workflows and document approvals the company needs to be efficient. With the DMS, processing of requests can be facilitated without the need for physical copies of forms which usually result in clutter and are often times misplaced.
To address the overwhelming data that needs to be indexed in the DMS,NTT DATA Philippines has made use of ‘metadata’ to facilitate AMC’s DMS. Otherwise known as a database of customized keywords, metadata enable users to easily sort through and manage a large quantity of information.
All in all, the solution complements AMC’s goal of achieving a ‘paperless’ working environment - which results in the reduction of clutter and extra expenses brought by physical copies of process forms and documents. In the long-term, the implementation of SharePoint 2013 along with the proposed DMS gives AMC the opportunity to properly manage their resources, run their business cost-effectively and constantly get ahead of competition.